AI-powered preconstruction for contractors
Run every bid from one place.
CrewHQ brings tender analysis, requirements, scope, pricing, tasks, approvals and proposal preparation into one connected workflow—from opportunity to submission.
Your team remains responsible for takeoffs, quantities, scope, pricing, approvals and final submission. CrewHQ organizes the workflow around your approved information.
One free bid after setup — no card required. Choose a plan when you want to run more.
Create an account and test CrewHQ using one past tender.
Example Municipal Facility — Mechanical Package
Bid #DEMO-1042 · Sample Owner Authority (fictional)
Submission deadline
Fri 14:00 local
Current stage
Scope & pricing
Scope status
Draft — 2 exclusions open
Pricing status
Awaiting supplier quote
- Bid form and signaturesComplete
- Bid bond (10%)Complete
- Insurance certificateIn review
- Addendum 3 acknowledgementOutstanding
Assigned team
- A. Estimator
- P. Coordinator
- R. Reviewer
Approval status
Scope approved · Pricing pending internal review
Next required action
Acknowledge Addendum 3 and confirm the revised mechanical scope before pricing review.
The problem
Preconstruction breaks when every bid lives in a different place.
Tender documents arrive by email. Requirements are tracked in spreadsheets. Scope decisions live in meetings. Pricing, approvals and proposal files are spread across different systems. CrewHQ brings the workflow together so teams can move faster without giving up control.
Connected workflow
One connected workflow from opportunity to submission.
Capture the opportunity
Create the bid record, assign the team and record the closing date.
Analyze the tender
Upload tender documents, drawings, specifications, revisions and addenda for review.
Organize the requirements
Track submission requirements, responsibilities, deadlines and supporting documents.
Define scope and pricing
Develop inclusions, exclusions, assumptions, allowances and approved pricing.
Review and approve
Coordinate internal reviews and confirm that scope, pricing and proposal content are approved.
Prepare for submission
Complete the submission checklist, generate the approved package and record the outcome.
Built for both sides of the bid
Coordinate preconstruction across bids, branches and teams.
Manage owner-issued opportunities, tender requirements, scope, approved pricing, internal tasks, proposal reviews and submission approvals from one workspace.
Process One Bid Free- Opportunity pipeline
- Tender analysis
- Requirements tracking
- Scope and pricing coordination
- Team responsibilities
- Proposal preparation
- Multi-stage approvals
- Submission readiness
- Bid analytics
- Outcome tracking
Core capabilities
Everything the bid needs, in one workspace.
Opportunities and bid pipeline
Every active pursuit in one pipeline with stage, owner and closing date.
Tender document workspace
Upload drawings, specifications, revisions and addenda into the bid workspace so the team can organize the current tender package and track which updates have been reviewed.
Requirements and addenda tracking
Stated submission requirements, responsibilities, deadlines and acknowledged revisions.
Go / No-Go decisions
Record the pursue decision, the reasoning and who approved it.
Scope, assumptions and exclusions
Build the scope narrative with inclusions, exclusions, assumptions and allowances.
Approved pricing workspace
Enter your own labour, material and supplier pricing with your markups and terms.
Team tasks and deadlines
Assign responsibilities and track what is outstanding before close.
Proposal and quote preparation
Assemble structured proposal and quote sections from your approved content.
Reviews and approvals
Route scope, pricing and proposal content for internal review and sign-off.
Submission checklist
Confirm every required item is present before your team submits.
Outcome tracking
Record awards, losses and post-bid notes against each pursuit.
Asset Locker and reusable content
Keep company documents and reusable proposal content in one approved library.
AI and human control
AI handles the repetitive document work. Your team controls the bid.
CrewHQ can help
- Organize tender documents
- Identify stated requirements for review
- Summarize revisions and addenda
- Flag missing information
- Draft proposal content using approved company assets
- Prepare structured quote and proposal sections
The customer controls
- Go/No-Go decisions
- Quantities and takeoffs
- Final scope
- Labour, material and supplier costs
- Markups and commercial terms
- Approvals
- Final submission
CrewHQ does not submit bids for you, does not perform quantity takeoffs from drawings and does not generate pricing. Nothing leaves CrewHQ without your review and approval.
Capacity planning
Estimate the Opportunity Behind More Bids
Estimate how increasing your bid capacity could affect submitted opportunity and awarded contract value using your own assumptions. The values below are editable example assumptions — not typical or guaranteed results.
Additional bids per month
5
Monthly submitted opportunity
$11,000,000
Est. monthly awarded contract value
$2,200,000
Est. incremental awarded value / month
$1,000,000
Est. annual incremental awarded value
$12,000,000
Est. annual incremental gross-profit opportunity
$600,000
Recommended plan
Precon Department
- Estimated monthly plan cost
- $499
- Estimated cost per bid
- $45.36
- Included proposal generations
- 15 / month
- Enterprise (unlimited)
- $899 / month
Estimates are illustrative only and are based entirely on the values you provide. Awarded contract value is not guaranteed revenue, recognized revenue or profit. Actual results depend on bid quality, customer demand, project timing, capacity, pricing and historical win rate. CrewHQ does not guarantee contract awards or financial results.
Pricing
Give your estimating team a full-time digital bid coordinator for a fraction of a junior hire's salary.
All prices in CAD. Your team reviews and approves everything before submission.
Lean Team
Perfect for specialized subtrades and lean GCs.
$299 / month CAD
Up to 5 proposal generations per month
- Up to 5 proposal generations per month
- RFP and tender-document ingestion
- Requirements, scope and compliance matrix
- Contractor-controlled pricing schedule
- Asset Locker and bid pipeline
- Email support
Precon Department
The sweet spot for mid-sized GCs and design-build firms.
$499 / month CAD
Up to 15 proposal generations per month
- Up to 15 proposal generations per month
- Everything in Lean Team
- Branded proposal templates
- Internal review and approval workflow
- Portfolio analytics: pipeline value and win rate
- Support desk with a 24 business-hour first-response target
Enterprise
For heavy civil and firms with multiple estimating teams.
$899 / month CAD
Unlimited proposal generations
- Unlimited proposal generations
- Everything in Precon Department
- Unlimited users and branches
- Multi-branch portfolio rollup and audit history
- REST API access for ERP and BI sync
- Priority support desk with a 4 business-hour first-response target
- Dedicated preconstruction success manager
Security and control
Your bid information stays yours.
Account-scoped access
Bids, documents and pricing are scoped to your company account, and only invited users can open them.
Compliance documents organized, not certified
Organize COR, WCB, insurance, bonding and safety documentation for review against the tender's stated requirements.
Review before anything is used
Drafted content is a starting point for your team. You approve scope, pricing and the final package.
Bring your next bid into CrewHQ.
Create an account, finish setup and run one bid free — from tender documents to a review-ready submission package. Choose a plan when you want to run the next one.